ࡱ> %{}VWXYZ[\]^_`abcdefghijklmnopqrstuvwxyzU@ ubjbj )blhFFFFvvvdfffBL...  ;======$R avnaFF..@vkGkGkGFl.l.;kG;kGkGH< ,J,K.6 z f 6H,L<I(?,(XKFFFF(vK\4kG|J=\\\aa$d=G. Confidential Business Information ---------------------------------------------------------------------------------------------------------------------------------------------------------------------- This documentation is proprietary information of SunGard SCT and is not to be copied, reproduced, lent or disposed of, nor used for any purpose other than that for which it is specifically provided without the written permission of SunGard SCT. Prepared By: SunGard SCT 4 Country View Road Malvern, Pennsylvania 19355 United States of America SunGard 2004-2005. All rights reserved. The unauthorized possession, use, reproduction, distribution, display or disclosure of this material or the information contained herein is prohibited. In preparing and providing this publication, SunGard SCT is not rendering legal, accounting, or other similar professional services. SunGard SCT makes no claims that an institution's use of this publication or the software for which it is provided will insure compliance with applicable federal or state laws, rules, or regulations. Each organization should seek legal, accounting and other similar professional services from competent providers of the organization's own choosing. SunGard, the SunGard logo, SCT, the SCT logo, and Banner, Campus Pipeline, Luminis, PowerCAMPUS, SCT Matrix, SCT Plus, SCT OnSite and SCT PocketRecruiter are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders. Table of Contents TopicPage Section A: IntroductionOverviewA-1Process IntroductionA-2Section B: Set UpOverviewB-1Build Student-Related Detail CodesB-3Build Standard Detail CodesB-7Build Term-Based DesignatorsB-12Create a Non-PersonB-16Create a PersonB-19Create a User ProfileB-22Enter Comments About Account HoldersB-24Define a Customer ProfileB-27Quick Entry and Registration of a StudentB-28Review Assessment of FeesB-33Review the Schedule/Bill Rules FormB-40Review the Third Party Billing Rules FormB-53Process Third-Party ContractsB-59Process Student ExemptionsB-64Query Records in the Account Charge/Payment Detail table (TBRACCD)B-68Create an Automated Installment PlanB-70Create Assignment RulesB-72Create Payment RulesB-73Self CheckB-76Self Check Answer KeyB-78Continued on the next page styleref "Topic Title"Table of Contents, Continued TopicPageSection C: Day To Day Operations.OverviewC-1Accept Charges and Post Payment on the Student Payment Form (TSASPAY)C-3Post a Charge on an AccountC-6Post Charges and Payments on the Account Detail Form (TSADETL/TFADETL)C-9Review the Account Detail Review Form (TSAAREV/TFIAREV)C-13Post a Payment on the Account Detail Review Form Student (TSAAREV)C-14Review a Student AccountC-16Query Account by Detail CodeC-18Process Installment Plans for a Student AccountC-20Process Deposits and Post Deposits to a Students AccountC-22Review the Account Review Form - Finance (TFAACCT)C-25Use Mass Entry for Student Charges and PaymentsC-26Use Mass Entry for Charges and PaymentsC-28Direct Application of PaymentC-30View the Account Transactions for a StudentC-32Review the Application of PaymentsC-33Perform an Unapplication of Payments - StudentC-36Perform an Unapplication of Payments FinanceC-38Perform Miscellaneous Routine Cash ReceiptsC-40Perform Miscellaneous Non-routine Cash ReceiptsC-42Process Non-Sufficient Fund ChecksC-44Use the Receipt Form (TGARCPT)C-46Use the Receipt Query Form (TGIRCPT)C-48Review and Close Cashier SessionsC-50Adjust a Closed Session RegularC-54Adjust a Closed Session MiscellaneousC-57Finalize a Cashier SessionC-58Generate the Accounting Feed reportC-60Self CheckC-61Self Check Answer KeyC-64Section D: ReferenceOverviewD-1Forms Job AidD-2 Section A: Introduction Overview Workbook goalThe goal of this workbook is to provide an overview of the Accounts Receivable system. The workbook is divided into four sections: Introduction Set Up Day-to-Day Operations Reference Intended audienceStudent Accounts Receivable Office Administrators and Staff. In this sectionThese topics are covered in this section. TopicPageProcess IntroductionA-2 Process Introduction IntroductionThe Business Office staff will create detail codes with accounting data, assess charges, process payments, handle third party contracts, exemptions, generate billings, process returned checks, handle collection activity of past due accounts and perform various audit and control functions using the SCT Banner Accounts Receivable module. Flow diagram This diagram summarizes the overall Accounts Receivable process.  Section B: Set Up Overview IntroductionThe purpose of this section is to outline the set-up process and detail the procedures to set-up your Banner system to manage Accounts Receivable functionality at your institution. Intended audienceAccounts Receivable Office Administrators ObjectivesAt the end of this section, you will be able to build standard charge and payment detail codes process student charges and payments describe the process of admission, registration, and fee assessment query the individual persons account apply payments to specific charges unapply charges and their related payments create a company account process a returned check transaction adjust a cashiers session close and finalize a cashiers sessions. PrerequisitesTo complete this section, you should have completed the SCT Education Practices computer-based training (CBT) tutorial Banner 7.x Fundamentals: Forms and Navigation, or have equivalent experience navigating in the SCT Banner system administrative rights to create the rules and set the validation codes in Banner.Continued on the next page Section B Set Up - styleref "Topic Title"Overview, Continued In this sectionThese topics are covered in this section. TopicPageBuild Student-Related Detail CodesB-3Build Standard Detail CodesB-7Build Term-Based DesignatorsB-12Create a Non-PersonB-16Create a PersonB-19Create a User ProfileB-22Enter Comments About Account HoldersB-24Define a Customer ProfileB-27Quick Entry and Registration of a StudentB-28Review Assessment of FeesB-33Review the Schedule/Bill Rules FormB-40Review the Third Party Billing Rules FormB-53Process Third-Party ContractsB-59Process Student ExemptionsB-64Query Records in the Account Charge/Payment Detail table (TBRACCD)B-68Create an Automated Installment PlanB-70Create Assignment RulesB-72Create Payment RulesB-73Self CheckB-76Self Check Answer KeyB-78 Build Student-Related Detail Codes IntroductionDetail codes are the most important items linking the Accounts Receivable Module to the General Ledger. Each is defined as either a charge or a payment and contains the description that will appear on invoices and statements. Priorities are established to determine to which charge a payment may be applied, and in what order payments may be applied for each detail code used in the Application of Payments Process (TGRAPPL). Also, default amounts and effective dates may be specified. Behind each detail code is an accounting distribution(s) and a series of Finance Rule Classes that determine the postings made to the General Ledger. Individual Rule Classes handle original posting of Accounts Receivable transactions (payments and charges), details and netting of like types of codes (charges and negative charges; payments and negative payments) and unlike types of codes (payments liquidating charges). Detail codes create the accounting transactions that are fed to the General Ledger through the interface process. As such, they must be thoroughly tested prior to entering production.Continued on the next page styleref "Topic Title"Build Student-Related Detail Codes, Continued Build Student-related detail codesBuild Student-related detail codes to create a new detail code and to perform queries based on the selection fields. ProcedureFollow these steps to complete the procedure. StepAction1Access the Detail Code Control Form Student (TSADETC). 2Move through the fields, reviewing the comments on the Auto Help line at the bottom of the form for each element.3Insert a new record. 4A highlighted blank record block will appear.5Enter the following information in the appropriate fields: FieldValueDetail CodeLIBx (provided by instructor)DescriptionLibrary FineTypeCCategoryBILPriority799Pay TypeNRefundable(select check box)Continued on the next page styleref "Topic Title"Build Student-Related Detail Codes, Continued Procedure, continued StepAction6Click Save.7Select Create GL Interface from the Options menu. 8Perform a Next Block function to enter the General Ledger Interface to Banner Finance block and enter the following data elements: Account A FieldValueCOABRule Class 1CHS1Rule Class 2APS2Rule Class 3APS1 Account B FieldValueCOABRule Class 1CHS1Rule Class 2APS2Rule Class 3APS1Continued on the next page styleref "Topic Title"Build Student-Related Detail Codes, Continued For this part of the exercise, the Finance Consultant or the Finance department staff will need to provide the institutional data to be used when actually building the institutional detail codes. Non-Finance clients enter accounting information in a 60-character free-form field. StepAction1Enter 100 in the Percent field.2Use the scroll bar to access the Rule Class fields.3Enter a query in the Category field for all detail codes that have a category of BIL.4Repeat the previous step using a category of FEE to locate all the Registration Fee detail codes.5Search for all detail codes that begin with a T by querying for T% in the Detail Code field.6Find the detail code for a parking charge. Access the Description field and query for %Park% to select all codes with the word Park in their descriptions. The Description field is case-sensitive when querying.7Click Exit. Build Standard Detail Codes IntroductionBuild standard detail codes for use in non-student processing with the Finance system installed. Before building one Charge detail code and one Payment detail code, the class should determine which codes to use. ProcedureFollow these steps to build a charge detail code. StepAction1Access the Detail Code Control Form Finance (TFADETC). All of the detail codes on the Detail Code Control Form - Student (TSADETC) are displayed on TFADETC. 2Perform an Insert Record function to open a blank detail code record.3Enter a new Charge detail code in the Detail Code field.4Enter an appropriate description for the Charge detail code.5Enter C (Charge) in the Type field.6In the Category field, enter BIL (Billing Charges). You may click the search icon to view a list of valid category codes.Continued on the next page styleref "Topic Title"Build Standard Detail Codes, Continued Procedure, continued StepAction7In the Priority field, enter 999 to indicate that this charge has the highest priority for payment.8The Pay Type field will default to N to indicate non-cash credit.9Leave the Refundable check box unselected. This check box should be selected only if the detail code is eligible to be refunded in any Automatic Fee Assessment process. Any detail code that may need to be reversed on an account will need to have the Refundable check box selected in order to be reversed and have the charges backed out of the account.10Leave the Refund Code drop-down box unselected. Codes in this drop-down box should be used only if the detail code is to be used to refund a credit balance to an account owner.11Select the GL Enterable check box, if it is not already checked.12Leave the Receipt check box unselected. This check box should be selected only if the detail code generates a receipt number when entered. Normally, this will be checked only for negotiable payments (e.g., cash, check, or charge).13Access the Amount field. Enter an amount only if the detail code you are defining is entered on the account for the same amount each time. (Note: this is a default value.)14Access the Effective Date field. Enter a date only if the detail code you are defining has the same effective date when entered on the account. (Note: this is a default value.)15Click Save.Continued on the next page styleref "Topic Title"Build Standard Detail Codes, Continued ProcedureFollow these steps to complete the process to enter general ledger account distribution.StepAction1Select Create GL Interface from the Options menu. On this form, you will enter the General Ledger account distribution for the detail code. The Finance consultant or the Finance department staff of your institution will provide this information.2Enter 100 in the Percent field.3For Account A, enter B in the COA field, and use the scroll bar to Access the Rule Class fields. Enter CHS1 in the Rule Class 1 field, APS2 in the Rule Class 2 field, and APS 1 in the Rule Class 3 field. Repeat this step for Account B with the same values. Non-Finance clients should enter accounting information in the 60-character free-form fields.4Click Save.5Select Create Detail Code Control from the Options menu to return to the main window of TFADETC.Continued on the next page styleref "Topic Title"Build Standard Detail Codes, Continued ProcedureFollow these steps to build a payment detail code. StepAction1Perform an Insert Record function to open a blank detail code record.2Enter a new Payment Detail Code. 3Enter an appropriate description for the Payment detail code.4Enter P for Payment in the Type field.5Enter CSH in the Category field.6Enter 000 in the Priority field to indicate that this payment can be applied to any charge.7Access the Pay Type field. Click the Search icon to view a list of valid payment type validation codes. Select C (Cash Type Payment).8The Refundable check box should be selected if this detail code could create a credit balance on an account that should be refunded by the system in the Auto Refund Credit Amt Process (TFRRFND or TSRRFND).9Leave the Refund Code drop-down box unselected. Codes in this drop-down box should be used only if the detail code defined is the one used to generate a refund check to the student in the Accounting Feed Process (TGRFEED).10Leave the GL Enterable check box unselected. Only select this check box when accounting distribution information can be overridden for miscellaneous transactions on the Miscellaneous Transaction Form Finance (TFAMISC).11Select the Receipt check box to specify that a receipt number should be generated whenever this detail code is entered on an account.12Access the Amount field. 13Enter an amount only if the detail code is usually entered on an account for the same amount each time. (Note: this is a default value.)14Access the Effective Date field. 15Enter a date only if the detail code usually has the same effective date when entered on an account. (Note: this is a default value.)16Click Save.Continued on the next page Build Standard Detail Codes, Continued Procedure, continued StepAction14Select Create GL Interface from the Options menu. On this form, you will enter the General Ledger account distribution for the detail code.15Enter 100 in the Percent field.16For Account A, enter B in the COA field and use the scroll bar to Access the Rule Class fields. Enter CHS1 in the Rule Class 1 field, APS2 in the Rule Class 2 field, and APS 1 in the Rule Class 3 field. Repeat this step for Account B.17Click Save.18Click Exit. Build Term-Based Designators IntroductionBuild the term-based designators to be used to define the term-based rules that will be attached to detail codes to make them term-based detail codes. The designator code is a two-digit code that links to a term code. During application of payments the process checks the term code on the transaction and uses the designator for the term attached to the transaction. The designator allows the control of accounts that are debited and credited based on the term of the transaction. For example, when students register in April for next Fall, the designator then marks the transaction as future effective dated.  ProcedureFollow these steps to complete the process. StepAction1Access the Term-Based Designator Validation Form (TTVTBDS). 2Enter the following codes in the form: Code Description CT Current Term FT Future Terms PT Prior Terms3Click Save.Continued on the next page styleref "Topic Title"Build Term-Based Designators, Continued ProcedureFollow these steps to complete the process. StepAction1Access the Term-Based Designator Rules Form (TSATBDS). 2Enter the following codes in the form: Code Primary Operator Term CT =(equal to) 200330 FT >(greater than) 200330 PT <(less than) 200330 Use Secondary Operator to split future Fall and future not Fall if registering for both Fall and Spring in April. You would only use the secondary operator if your institution will be registering for two terms at the same time in a future year. Note: These values will need to be changed as the terms changes and registration activity occurs. If you choose to use term-based detail codes you will need to decide how many designators will be required and when the term values will be changed.3Click Save. Continued on the next page styleref "Topic Title"Build Term-Based Designators, Continued ProcedureFollow these steps to complete the process. StepAction1Access the Detail Code Control Form - Student (TSADETC) 2Choose an existing detail code or create a new detail code that will be term based.3Select Create GL Interface from the Options menu. On this form, you will enter the General Ledger account distribution for the detail code. Continued on the next page styleref "Topic Title"Build Term-Based Designators, Continued Procedure, continued StepAction4Place your cursor in the Effective field and perform an Insert Record function to populate today's date into the field. 5Select the Term Based check box.6Enter the code CT in the Designator field.7Enter 100 in the Percent field.8For Account A, enter B in the COA field and use the scroll bar to Access the Rule Class fields. Enter CHS1 in the Rule Class 1 field, APS2 in the Rule Class 2 field, and APS 1 in the Rule Class 3 field. Repeat this step for Account B.9Use your cursor to move to the next line and enter the code FT in the Designator field.10For Account A, enter B in the COA field and use the scroll bar to Access the Rule Class fields. Enter CHS1 in the Rule Class 1 field, APS2 in the Rule Class 2 field, and APS 1 in the Rule Class 3 field. Repeat this step for Account B.11Use your cursor to move to the next line and enter the code PT in the Designator field.12For Account A, enter B in the COA field and use the scroll bar to Access the Rule Class fields. Enter CHS1 in the Rule Class 1 field, APS2 in the Rule Class 2 field, and APS 1 in the Rule Class 3 field. Repeat this step for Account B.13Click Save. Create a Non-Person IntroductionA non-person account is created to enter non-student accounting transactions for companies and associations. Collection agencies (internal or external to the institution) are defined with an ID and a name on the Identification Form (FOAIDEN or SPAIDEN) and exist on the system as non-persons. StepAction1Access the Entity Name/ID Search Form (FTIIDEN). 2Select the All check box. Deselect any others that may be selected.3Access the Name field. Query on the name you have selected for your non-person to verify that the non-person does not exist in the system. Note: Non-Finance staff will normally access SOAIDEN instead of FTIIDEN. SOAIDEN contains different fields than FTIIDEN, but names may be queried within SOAIDEN in a similar manner. Continued on the next page styleref "Topic Title"Create a Non-Person, Continued Procedure, continued StepAction4Access the Identification Form (SPAIDEN). 5Access the ID field in the Key block and click the Generate ID icon to generate an ID. This will transfer you to the Common Matching Entry Form (GOAMTCH). Continued on the next page styleref "Topic Title"Create a Non-Person, Continued Procedure, continued StepAction6Access the Non-Person Name field and enter the non-persons name.7Click Save to return to SPAIDEN. Note what happens in the Key ID and ID fields.8Perform a Next Block function, then select the Address tab. 9Enter BI (Billing) in the Address Type field. Enter a billing address for your non-person.10Click Save, then click Exit.11Access the Name/ID Search Form (SOAIDEN).12Enter the non-persons name in the Name field. The non-person should now be displayed. Create a Person IntroductionA person account is created to enter student and non-student accounting transactions. Collection agencies (internal or external to the institution) are defined with an ID and a name on the Identification Form (FOAIDEN or SPAIDEN) and exist on the system as non-persons. ProcedureCreate a person account in SCT Banner. StepAction1Access the Identification Form (SPAIDEN). 2Click on the Search icon to access the Person Search Form (SOAIDEN). Enter the name of the person you wish to create and query to ensure that the person has not been created already. (Return to SPAIDEN after doing so.)Continued on the next page styleref "Topic Title"Create a Person, Continued Procedure, continued StepAction3Access the ID field in the Key block and click on the Generate ID icon to be transferred to GOAMTCH. 4Access the Last Name field and enter the persons last name. 5Access the First Name field and enter the persons first name. 6Access the Middle Name field and enter either the persons middle name or initial. It is not necessary to place a period after the initial, as the system will automatically place the period when the name is displayed.7Click Save to return to SPAIDEN. Note that the ID field and name are now populated.Continued on the next page styleref "Topic Title"Create a Person, Continued Procedure, continued StepAction8Perform a Next Block function, then select the Address tab. 9Enter MA (Mailing) in the Address Type field. Enter a mailing address for your person.10Click Save, then click Exit.11Access the Name/ID Search Form (SOAIDEN).12Go to the Name field. 13Query on the new persons name. The person should now be displayed. Create a User Profile IntroductionThe User Profile Definition Form (TGAUPRF) is used to grant access to the SCT Banner system. Define a userDefine the user as a supervisor and grant permission for specific charge and payment transactions. Each new User ID/User Name (password) must first be issued through the security function, which is one of the SCT Banner General System utilities. The User Profile Definition Form (TGAUPRF) will not grant access to the SCT Banner System. This form will only set supervisor access and restrict detail code availability. ProcedureFollow these steps to complete the process. StepAction1Access the User Profile Definition Form (TGAUPRF). 2In the User ID field, enter the appropriate User ID in the Key block. The user name appears to the right. The existing user definitions will appear in the User Definition block.3The User Name field can now be modified. Type in Cashier Supervisor.4If the Restricted User field is checked, it restricts the users ability to post charges and payments. To enable the user to enter specific detail codes, the User Permissions block must be completed.Continued on the next page styleref "Topic Title"Create a User Profile, Continued Procedure, continued StepAction5If the Supervisor field is checked, it indicates that this User ID can perform supervisory functions on the Cashier Supervisory Form (TGACSPV) and session adjustment transactions on the Miscellaneous Transaction Forms (TFAMISC and TSAMISC), the Account Detail Forms (TFADETL or TSADETL), and the Student Account Detail Review Form (TSAAREV).6Click Save. The instructor will demonstrate and explain the control on the Accounts Receivable Billing Control Form (TGACTRL), and will make certain the Restrictions indicator is checked. Enter Comments About Account Holders IntroductionThe ability to add comments for student accounts can be accessed directly using the Comment Central Form (TGACOMC). Student/person/non-person account-specific comments can be entered using this form, or the comments can be entered by selecting the option Comment Form [TGACOMC] when you are in another Accounts Receivable form. Review formsReview the forms where comments are stored about accounts and transactions and review the forms that list all the comments and their original locations. ProcedureFollow these steps to complete the Account Detail Form (TSADETL). StepAction1Access the Student Account Detail Form (TSADETL).2Enter the ID number of the student.3Select Comment Form [TGACOMC] from the Options menu to access Comment Central (TGACOMC). 4Click Student Account Detail.5Enter the comment: Student account past due. Agreed to pay in full by September 1.6Click Save.Continued on the next page styleref "Topic Title"Enter Comments About Account Holders, Continued ProcedureFollow these steps to complete the Account Detail Form (TFADETL). StepAction1Access the Account Detail Form (TFADETL).2Enter the ID number of the student.3Select View Comment Form [TGACOMC] from the Options menu to access Comment Central (TGACOMC).4Click Finance Account Detail.5Enter the comment: Student appealing parking charges as of today.6Click Save.Continued on the next page styleref "Topic Title"Enter Comments About Account Holders, Continued ProcedureFollow these steps to complete the comment form. StepAction1Access the Comment Central Form (TGACOMC). 2The students ID should default into the Key block. If not, enter the ID of the student.3Perform a Next Block function. All the forms that can contain comments are listed. Notice the Data icons (filled pages) next to topics that contain existing comments.4Select the type of comment you wish to view. To view all the comments associated with the ID, click View All Comments. Options from the Options menu will access the same information. Define a Customer Profile IntroductionThe Customer Profile Definition Form (TGACPRF) is an optional form that is used to identify a customer with an entity category, establish a credit limit, and append text to a customer's account. ProcedureFollow these steps to complete the Customer Profile Definition Form (TGACPRF). StepAction1Access the Customer Profile Definition Form (TGACPRF). The students account number should display. 2Perform a Next Block function.3Enter an Entity Code (query the table to find an appropriate code).4Perform a Next Block function.5Enter an Originator code (again, query the table to find an appropriate code).6Enter the comment Student called today about making payment arrangement in the Customer Comments block.7Click Save. Quick Entry and Registration of a Student IntroductionThe Student Course Registration Form (SFAREGS) and the Quick Entry Form (SAAQUIK) are used to register students for courses. ProcedureAdmit a student into the system for use in the Fee Assessment and Payment process. StepAction1Access the Student Course Registration Form (SFAREGS). 2When this form is requested for the first time, the Student System Distribution Initialization Info Form (SOADEST) will appear. If this occurs, click the Exit icon to continue on to SFAREGS.3Enter an appropriate term in the Term field.4In the ID field, enter the ID of the person youve been working with in previous lessons.5Perform a Next Block function. 6You should receive the message in the auto help line at the bottom of the form: '*Error* Person is not a student, can not register'.7Click Exit.Continued on the next page styleref "Topic Title"Quick Entry and Registration of a Student, Continued Procedure, continued StepAction8Access the Quick Entry Form (SAAQUIK). The ID that you previously entered on SFAREGS should default in. If not, enter the ID of the person you have been working with. 9Enter UG (Undergraduate) in the Level field.10Perform a Next Block function to populate the fields on this form. Continued on the next page styleref "Topic Title"Quick Entry and Registration of a Student, Continued ProcedureFollow these steps to view existing addresses. StepAction1Select the Addresses tab. Use the scroll bar to view existing addresses for your person. 2If your student does not have a billing address, perform an Insert Record function. 3In the Address Type field, enter BI, then enter a street address.4If your student does not have a mailing address, repeat the previous step, using an Address Type of MA and a different street address.5Click Save.Continued on the next page styleref "Topic Title"Quick Entry and Registration of a Student, Continued ProcedureFollow these steps to enter values. StepAction1Select the Quick Admit tab of SAAQUIK, if you are not there already.2Update the Gender field to an appropriate value of M or F.3If the Birth Date field is not populated, enter 01/06/76. The class discussion should include options for entering dates.4If quick entry rules have been built for the level and term in the Key block, all the fields should be filled in the block. Acknowledge the message if you receive one *Warning* Invalid TERM, LEVEL, CAMP, COL-1, DEG-1 & MAJ-1 for curriculum.5If the fields are not populated, enter the following values: FieldValueEthnic1CitizenshipYStudent TypeNStudent StatusASResidenceRCatalog Term200401CampusMCollegeASProgramENGL_BADegreeBAContinued on the next page styleref "Topic Title"Quick Entry and Registration of a Student, Continued ProcedureFollow these steps to enter values. StepAction1In the Field of Study Block, click Search for the Type field. Select MAJOR.2In the Field of Study field, select ENGL (English).3In the Priority field in this block, enter 1.4In the Status field, enter INPROGRESS.5Click Save.6Return to the Student Course Registration Form (SFAREGS). The term and ID that you had previously entered should default in.7Perform a Next Block function. A Status of EL (Eligible to Register) should default. Access the CRN field to register the student for courses. Enter the following CRNs (Course Reference Numbers): 10021 10022 10023 10024 The instructor may provide alternate CRNs to use for this.8The message **Registered* *-[todays date] should appear in the Message field for each course. Some of these courses may return error messages instead. For the purposes of this exercise, should this occur, enter Y in the Ovr field for each course record that returned an error. This will override the errors and allow you to save and continue on this form.9Click Save. You are now registered for 10 credit hours.10A Y appears in the Fee field. Assess fees immediately by saving, and acknowledge the message that displays. This exercise registers the student for 10 credit and billing hours and assesses the student using the Registration Fee Assessment rules. Explanation is given in class of the use of different billing hours and the option of not performing the fee assessment online.11Click Save to update the collector file for printing the student invoice and schedule using the Sleep/Wake feature of the system.12Click Exit. Review Assessment of Fees IntroductionThere are three options to view fee assessment information: Registration Fees Process Control Form Account Detail Review Form Student/Course Fee Assessment Query Form ProcedureReview Fee Assessment rules using the Registration Fees Process Control Form (SFARGFE). StepAction1Access the Registration Fees Process Control Form (SFARGFE). 2In the Key block, enter 200401 in the Term field.3Select Student from the Rule Type drop-down menu.4Select Regular from the Entry Type drop-down menu.5Access the Registration Charges and Fees block.6Enter a query of T% in the Detail Code field. Execute the query to bring back all the rules for assessment by student for Tuition detail codes. Class discussion should include an explanation of each field in this block of the form.7Perform other queries based on the different data elements.8Select Charges by Course Level Rules from the Options menu, which establishes rules by course level. Notice the similarities of this block to the last block.Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued Procedure, continued StepAction9Select Charges by Course Campus Rules from the Options menu. Notice that this block assesses the Based-on-Campus code of the course besides the other attributes listed. Explanation will be given in class for the differences in the three blocks and how to use them in conjunction with each other to establish registration fee assessment.10Access the Term Control Form (SOATERM). The term 200401 should populate the Key block.11Review the information on this form. The options on the Fee Assessment section of this form were discussed in class. Note: The Effective Date field is for assessing tuition charges into the future.12Click Exit.Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued ProcedureFollow these steps to complete Account Detail Review Form Student (TSAAREV). StepAction1Access the Account Detail Review Form Student (TSAAREV). The term code should be 200401 and the ID should be 7000000xx, the number of the student created previously.2Charges for the term should now be posted to the account as a result of the Online Fee Assessment process. It should look similar to the following table. A Transaction Date field, Receipt field, and User ID field appear between the Eff Date field and the Tnum field. (You may need to use the horizontal scrollbar to view all fields.) If your account doesnt contain the information displayed on the following page, stop and alert the instructor. Actual transaction numbers depend on the number of transactions already posted to the account. DetcDescriptionTermChargePaymentBalanceSEff DateTnumBKSTBookstore199301 37.00  37.00 RDD-MM-YY1T101Tuition199301 130.00  130.00 RDD-MM-YY6STU1Student U199301 15.00  15.00 RDD-MM-YY5S001Student S199301 75.00  75.00 RDD-MM-YY4R001Registration199301 50.00  50.00 RDD-MM-YY3 Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued ProcedureFollow these steps to complete the Student Course/Fee Assessment Query Form (SFAREGF). StepAction1Access the Student Course/Fee Assessment Query Form (SFAREGF). 2Perform a Next Block function to display the students enrollment status and course registration for the term.3To display the fees to be charged the student based on his/her registration, select Fee Assessment Without Min/Max Applied from the Options menu. 4Review the charges and note the total assessment.Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued Procedure, continued StepAction5The Student Fee Assessment block appears: Detail CodeDescriptionTypeRefChargeTotal ChargesBKSTBookstore ChargeBILY37.00T101TuitionTUIY130.00STU1Student Union Campus 1FEEY15.00S001Student Service FeeFEEN75.00R100Registration FeeFEEN50.00307.00 Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued Procedure, continued StepAction6Review the assessment before the system applies any minimum or maximum rules from the Registration Fees Min/Max Charge Control Form (SFAFMAX). The CRN (Course Reference Number) specifies the section for which a fee was assessed. Class discussion addresses what happens when the system applies a Minimum/Maximum rule. Detail CodeDescriptionTypeRefChargeCRNBKSTBookstore ChargeBILY37.0010023R100Registration FeeFEEN50.00STU1Student Union Campus 1FEEY75.00S001Student Service FeeFEEN15.00T101TuitionTUIY120.00 StepAction7Click Exit. 8Access the Account Detail Review Form - Student (TSAAREV).9The identification number and name of the student should be in the Key block. Review the fees assessed.Continued on the next page styleref "Topic Title"Review Assessment of Fees, Continued IntroductionThe Registration Fee Assessment Audit Form (SFAFAUD) contains a students fee assessment and displays the calculations used to determine the fee assessment and refund amounts. Banner form ProcedureFollow these steps to complete the Registration Fee Assessment Audit Form (SFAFAUD). StepAction1Access the Registration Fee Assessment Audit Form (SFAFAUD).2Enter a student ID in the ID field. 3Enter a term code in the Term field.4Perform a Next Block function to review the assessments. 5Click the Exit icon. Review the Schedule/Bill Rules Form IntroductionThe Student Invoice/Billing Statement Process (TSRCBIL) produces a multiple page invoice/statement. It can also produce a schedule/bill document. A schedule/bill is a combination of a student's schedule of classes and an invoice of charges and credits. There are three steps required to produce a schedule/bill: Create Schedule/Bill Rule Codes (TTVSBRC) Set up the schedule/bill parameters on the Schedule/Bill Rules Form (TSASBRL) Run the Student Invoice/Billing Process (TSRCBIL) to produce a schedule/bill. The Schedule/Bill process consists of two types of parameters: rules parameters and run-time parameters. The rules parameters are those parameters that would probably remain static for each generation of schedule/bills. The Minimum Account Balance parameter, the Detail Codes to Bill parameter, and the Include zero balances parameter are a few examples of rules parameters. In reviewing TSRCBIL, parameters titled Charge Selection, Charge Summarization and Payment Summarization are not in the list. They are part of the rules found on TSASBRL. The run-time parameters are those parameters that may change for each execution of the schedule/bills. TERM, ID, and the POPULATION SELECTION parameters are examples of run-time parameters. Schedule/Bill Rules Form (TSASBRL)The purpose for the Schedule/Bill Rules Form (TSASBRL) is twofold. It enables you to enter the schedule/bill parameters once, eliminating the need to enter a large number of parameters each time schedule/bills are produced. Additionally, parameters that reside on the Schedule/Bill Rules Form (TSASBRL) may be secured. The key to the Schedule/Bill Rules Form is the schedule/bill rule code. The schedule/bill rule code is defined on the Schedule/Bill Rules Code Validation Form (TTVSBRC). A rules code should be defined for each set of schedule/bill parameters required by the institution. The schedule/bill rules consist of the following data: Who gets a schedule/bill What items and item headings appear in the schedule portion What appears in the bill portion and how is it displayed MessagesContinued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Who gets a schedule/billThe system determines who gets a schedule/bill using the parameters entered when submitting the Student Invoice/Billing Statement Process (TSRCBIL) in conjunction with the data input on the Schedule/Bill Rules Form (TSASBRL). A schedule/bill can be produced for an individual or for a group of students. The run-time parameters determine which student(s) are/are not to be screened by the selection criteria. To produce a schedule/bill for an individual, you must run the Student Invoice/Billing Statement Process (TSRCBIL) and provide a valid ID when prompted for the ID parameter. To produce a schedule/bill for a group of students, you must run the Student Invoice/Billing Statement Process (TSRCBIL) in COLLECTOR mode, MASS mode, or POPULATION SELECTION mode. To run in COLLECTOR mode, you must type the word COLLECTOR when prompted for the ID parameter. Leave all of the population selection (Selection Identifier, Application Code, and Creator ID) parameters blank. To run in MASS mode, you must leave the ID and population selection (Selection Identifier, Application Code, and Creator ID) parameters blank. To run in POPULATION SELECTION mode, you must provide a valid population defined by entering the Selection Identifier, Application Code, and Creator ID, and you must leave the ID parameter blank. On the Schedule/Bill Rules Form, you may either define student selection rules or provide a population for which a schedule/bill should be produced. Selection rules are never applied when running for an individual or in COLLECTOR mode. If you choose to define selection rules and provide a population or run the process in MASS mode, the group of students selected must be registered for the term. These students will then be screened by the selection rules. Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Selection rule componentsFour items make up the selection rules: Exclude Students Not Allowed to Register Select this check box to exclude any student whose enrollment status prevents them from registering for the term (i.e., Prevent Registration is selected on the Enrollment Status Code Validation Form (STVESTS)). Exclude Students Who Do Not Count in Enrollment Select this check box to exclude any student whose enrollment status causes no effect on the headcount of the student population for the term (i.e., the Affect Headcount check box is cleared on the Enrollment Status Code Validation Form (STVESTS)). Course Required Select this check box to include only students who are registered for at least one course with a status that is eligible to print on the schedule/bill document (i.e., Print is selected on the Course Registration Status Code Validation Form (STVRSTS)). Account Billable Select this check box to include only students whose accounts are eligible to be billed (i.e., Bill Code is null on the Account Detail Review Form (TSAACCT)). All selection criteria must be satisfied in order for a schedule/bill to be produced. If you choose to provide a population and not define selection rules, a schedule/bill will be produced for those students in that population. (A population must have been provided via run-time parameters or the job will abort.) If a student within that population has no classes for the term, the schedule of classes will be absent from the schedule/bill document. If a student within that population has no charges or credits for the term, then the invoice of charges and credits will be absent from the schedule/bill document.Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued What items and item headings appear in the schedule portionOn the Schedule/Bill Rules Form (TSASBRL), you can indicate which data items will appear in the schedule portion. The available items are as follows: Part of Term Course Level Course Reference Number (CRN) Course Status Subject Meeting Days Course Meeting Times Section Building Campus Room Title Instructor(s) Credits Grading Mode To select a data item, select the corresponding check box. You can display an abbreviated course title and/or instructor name via a pull-down list. You must also provide the item heading. An error message will appear if the items selected exceed the allowable line width. The allowable line width checked by SCT Banner is 132 characters. Determine the allowable line width at your institution based on your printer and the pitch/font used for printing. If more items are selected than can be accommodated by your printer and pitch/font combination, printing difficulties may result.Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued What appears in the bill portion and how it is displayedThe following parameters entered on the Schedule/Bill Rules Form (TSASBRL) determine what the bill portion of the schedule/bill should look like: ParameterDescriptionProcess Contracts, Deposits, ExemptionsSelect this check box to ensure that contract, deposit, and exemption credits are processed when the apply credits calculations are performed and to ensure that potential third party and exemption credits will appear on the schedule/bill.Process Financial AidSelect this check box to ensure that financial aid credits are processed when the apply credits calculations are performed.Current Due Cutoff DateThis date is used to determine which items comprise current due, which items comprise previous balance, and which items comprise future balance. All information is displayed based on term, but this parameter determines whether items are current due, past due, or future due. If not entered, this parameter defaults to the schedule/bill run date.Select Term ChargesUsing a pull-down list, term charges may be selected by CATEGORY, SOURCE, or ALL. When selecting by category, you must provide categories to select. When selecting by source, you must provide source codes to select.Summarize Term ChargesUsing a pull-down list, term charges may be summarized by DETAIL CODE, CATEGORY, SOURCE, or TOTAL. This parameter controls how charges are displayed.Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Summarize PaymentsThis parameter controls how payments are displayed. Using a pull-down list, payments may be summarized by DETAIL CODE, CATEGORY, or TOTAL. You also may display each payment for the term (i.e., no summarization).Summarize Financial Aid MemosSelect this check box to display the total of the financial aid memos. Clear this check box if you wish to display each financial aid memo for the term.Print DepositsSelect this check box to display deposits on the schedule/bill. Clear this check box if you do not want deposits to display on the schedule/bill.Pre-authorized Memos Affect Amount DueSelect this check box to have pre-authorized contract memos reduce amount due. Clear this check box to ensure that contract memos do not reduce amount due.Financial Aid Memos Affect Amount DueSelect this check box to have financial aid memos reduce amount due. Clear this check box to ensure that financial aid memos do not reduce amount due.Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Current Credit Balance Apply to Previous Debit BalanceSelect this check box to have a current credit balance apply to a previous debit balance, thereby reducing amount due. Clear this check box to specify that a current credit balance may not apply to a previous debit balance. For example: Previous Balance = 125.00 Current Term Balance = -75.00 If the check box is selected, Amount Due = 50.00; if cleared, Amount Due = 125.00. There is no parameter to control the reverse (i.e., a current debit balance would apply to a previous credit balance).Currency CodeTo display dollar amounts in a currency other than base currency, enter a valid currency code from the Currency Code Validation Form (GTVCURR).Print OrderUsing a pull-down list, select the schedule/bill print order (ID, Name, Zip/ID, Zip/Name).Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued MessagesYou may enter messages to be displayed on the schedule/bill document on the Schedule/Bill Rules Form (TSASBRL). The messages will display immediately following the billing information. An unlimited number of messages may be displayed; however, remember space considerations when supplying messages. The Student Invoice/Billing Statement Process (TSRCBIL)You will be prompted for the following parameters to run the Student Invoice/Billing Statement Process (TSRCBIL): Run Sequence Number Term Address Selection Date Address Hierarchy ID Printer Selection Identifier Application Code Creator ID Run in Sleep/Wake Mode Sleep Interval Number of Printed Lines Per Page (not used for schedule/bill processing) You will then be prompted for the following: Produce Schedule/BillIf Y (Yes), you will be prompted for additional parameters: TERM TYPE, CAMPUS, SCHEDULE/BILL DUE DATE, and STATEMENT DATE. Parameter prompting will then cease, and the rest of the parameters required to produce a schedule/bill will be obtained form the Schedule/Bill Rules Form (TSASBRL). If N (No), you will be prompted for the rest of the parameters necessary to run the Student Invoice/Billing Statement Process (TSRCBIL) (i.e., the current SCT invoice/statement will be produced).Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Schedule/Bill Rules CodeEnter a valid schedule/bill rules code from the Schedule/Bill Rules Code Validation Form (TTVSBRC). This rules code is used to access the rules defined on the Schedule/Bill Rules Form (TSASBRL).CampusCampus is a repeating parameter. Enter a valid campus or campuses from the Campus Validation Form (STVCAMP). A schedule/bill will be produced for those students meeting all the selection criteria at the specified campus or campuses. If % is entered, all campuses will be processed.Schedule/Bill Due DateEnter the date the student's payment is due.Statement DateEnter the date to be printed in the heading. When the Student Invoice/Billing Statement Process (TSRCBIL) is run via Job Submission, rules parameter information will be obtained from the Schedule/Bill Rules Form (TSASBRL), not from the Process Submission Controls Form (GJAPCTL). The help text on the PRODUCE SCHEDULE/BILL parameter on GJAPCTL will convey this fact. Additional parametersWhen producing schedule/bills via job submission, it is still necessary to value the following parameters, but they will be ignored: Run Mode Days in Billing Cycle Currency Code Minimum Account Balance Contract, Deposits, Expt Indicator Detail Codes to Bill Financial Aid Indicator Accounts Print Future Detail Indicator Do You Want Memos Printed Futures Print Date Do You Want Deposits Printed Print Order Affect Amount Due IndicatorContinued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued About the Schedule/Bill DocumentThe schedule and bill portions of the document are considered floating in that each does not reside in a pre-defined area of the document. The entire student schedule will print followed by the student's entire invoice of charges and credits. Normal page break logic is employed. A continuation message signals the existence of subsequent documents. The document can be printed on either an 8 1/2 x 11" sheet of paper or institution letterhead and stuffed into a #10 window envelope or on a pre-printed mailer. The schedule portion displays the student's schedule of classes as defined by the data elements selected on the Schedule/Bill Rules Form (TSASBRL). The bill portion of the schedule/bill is divided into two regions. Charges are displayed in one region. Payments/Anticipated Credits are displayed in the other region. The Charges region holds charges for the parameter term (i.e., account detail items where the type indicator of the detail code = C). Keep in mind that charges are displayed according to the CHARGE SELECTION parameter, the CHARGE SUMMARIZATION parameter, and the TERM parameter. Whether a charge is due, is determined by comparing the effective date of the charge to the CURRENT DUE CUTOFF DATE parameter. A charge for the term that is not yet due is denoted by an asterisk (*). Payments/ Anticipated CreditsThe Payments/Anticipated Credits region is comprised of the following: Payment-type account detail items (i.e., the type indicator of the detail code = P) Deposits (when the Print Deposits check box is selected on the Schedule/Bill Rules Form (TSASBRL)) Contract/exemption (when the Process Contracts, Deposits, Exemptions check box is selected on the Schedule/Bill Rules Form (TSASBRL)) Financial Aid memos Financial Aid authorizations. Some items that display in the Payments/Anticipated Credits section may not affect amount due based on the value of the PRE-AUTHORIZED MEMOS AFFECT AMOUNT DUE parameter, FINANCIAL AID MEMOS AFFECT AMOUNT DUE, and the COMMITTED/AUTHORIZED FINANCIAL AID indicator on the Student Billing Control Form (TSACTRL). Items that appear in the Payments/Anticipated Credits section that do not affect amount due are denoted by an asterisk (*).Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Bottom sectionStudent Name, Student ID, Campus, Previous Balance, Current Term Balance, Amount Due, and Future Balance appear in the bottom section of the schedule/bill. Student Name, Student ID, Term, and Amount Due appear on the remittance stub. Previous Balance is the sum of charges minus sum of payments where the effective date of the charge is less than or equal to the current due cutoff date. Current Term Balance is the sum of term charges due minus payments/anticipated credits that affect amount due (i.e. sum of non-asterisk (*) charges minus the sum of non-asterisk (*) payments. Amount Due is the sum of current term balance and previous balance. Future Balance is the sum of charges due, minus the sum of payments where the effective date of the item is greater than the current due cutoff date. If the current term balance is a credit balance, and the CURRENT CREDIT BALANCE APPLY TO PREVIOUS DEBIT BALANCE parameter is not selected on the Schedule/Bill Rules Form (TSASBRL), amount due would be the same as previous balance. The messages on the schedule/bill will display immediately following the billing information. An unlimited number of messages may be displayed; however, you should be aware of the space considerations when supplying messages. Items denoted by an asterisk (*) cause an additional message line to be generated. The message explains the significance of the *. Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued ProcedureReview the set-up of the Schedule/Bill parameters used in the billing portion of the Schedule/Bill document. StepAction1Access the Schedule/Bill Rules Code Validation Form (TTVSBRC). This form lists valid rules codes. Make a note of one of them that may apply to your student (for example, SBIL (Student Bills). 2Click the Exit icon.3Access the Schedule/Bill Rules Form (TSASBRL). 4Enter the rules code you chose from TTVSBRC in the Rules Code field.5Perform a Next Block function. 6The Use Selection Criteria field should be populated with the default value (Y Build Student Selection Rules).7Select Create Student Selection/Print Options from the Options menu. Review the information.8Select Schedule Item Selection from the Options menu. 9Review the options that are available to print on the document. Notice that the number in the Total Length field (in the upper right corner of the form) adjusts to reflect the total number of characters to be displayed.Continued on the next page styleref "Topic Title"Review the Schedule/Bill Rules Form, Continued Procedure, continued StepAction10Select Create Bill Selection Parameters from the Options menu. Review the options that are available for processing and review with the instructor.11Select Create Billing Messages from the Options menu. Notice that this is a free-form message block. As you move between the blocks of this form, the options in the Options menu change to the options that are available for each block.12Click Exit. Review the Third Party Billing Rules Form IntroductionThe Third Party Invoice/Billing Statement Process (TSRTBIL) produces a multiple page invoice/statement. An Invoice/bill can be a combination of a student's schedule of classes and the invoice/bill of charges and credits. There are three steps required to produce a third party bill: Create appropriate codes on the Third Party Rules Code Validation Form (TTVTPRC). Set up the invoice/bill parameters on the Third Party Billing Rules Form (TSATPRL). Run the Third Party Invoice/Billing Statement (TSRTBIL) to produce a invoice/bill. Enter data for parameters on TSRTBIL and run in one of the following modes: INVOICING simulates a bill but does not update the account or begin aging. STATEMENT processes credits and payments and updates the account. The aging process begins and a statement is generated. APPLYCRED processes credits and payments and updates the account. It does not update the account as billed and no statement is generated.Continued on the next page styleref "Topic Title"Review the Third Party Billing Rules Form, Continued Third Party Rules Form (TSATPRL)The Third Party Rules Form (TSATPRL) is used to define the rules that will determine how Banner prints the third party bills, and to establish the relationship between a third party rule code and how Banner will print the bills that use that rule code. A rule code must be established on the Third Party Rules Code Validation Form (TTVTPRC) prior to using it on this form. An invoice of items not previously billed may be produced, either for an individual third party account or for all third parties via the batch process Third Party Invoice/Billing Statement (TSRTBIL). An invoice may be not requested online for a third party. The request of an invoice will not update a third party account as being billed; therefore, charges and payments will be billed in detail when a bill is requested in Statement mode. No aging of invoiced charges occurs. When a third party statement is requested, the accounts bill date, due date, and statement date are updated, and the aging of charges billed begins. All charges and payments are billed in detail once. Transactions with ARTERM are reported separately under the Contractor Activity section of the report. Any outstanding charges at the next billing cycle which have not been previously paid and have a due date prior to the billing date will be reflected as being past due. The Assess Penalty/Interest Charges Report (TSRLATE) should be run prior to bills to ensure that the third party is billed for the penalty or interest charges. When the Student Billing Control Form (TSACTRL) specifies that student authorization is required for third party contracts, authorization for a student should be completed before running TSRTBIL in Statement mode. This will ensure that the third party is billed for the students charges.Continued on the next page styleref "Topic Title"Review the Third Party Billing Rules Form, Continued Items and item headingsOn the Third Party Billing Rules Form (TSATPRL), you can indicate which data items will appear on the Invoice/Bill. The available items are as follows: Print Students Schedule on Bill Print Student Summary on Bill Print One Student Per Page Print Authorization Number Print Sponsor Reference Number Print Student Text Print Billing Message Print Contract Number Text To select a data item, select the corresponding check box.  Print Students Schedule on BillOn the Third Party Billing Rules Form (TSATPRL), you can use the Schedule Item Selection window to select the students schedule data items that will appear in the schedule portion. The available items are as follows: Part of Term Course Level Course Reference Number (CRN) Course Status Subject Meeting Days Course Meeting Times Section Building Campus Room Title Instructor(s) Credits Grading Mode To select a data item, select the corresponding check box. You can display an abbreviated course title and/or instructor name via a pull-down list. You must also provide the item heading. An error message will appear if the items selected exceed the allowable line width. The allowable line width checked by SCT Banner is 132 characters. Determine the allowable line width at your institution based on your printer and the pitch/font used for printing. If more items are selected than can be accommodated by your printer and pitch/font combination, printing difficulties may result.Continued on the next page styleref "Topic Title"Review the Third Party Billing Rules Form, Continued Print Student Summary on Bill When this check box is selected, Banner will print a student summary on the bill. This is a list of all the students assigned to a contract and their account balances. If selected, this information will appear on the bill after the contractors detail information. Print One Student Per PageWhen this check box is selected, Banner will print either the information for one student or multiple students on each page of the bill. Print Authorization NumberWhen this check box is selected, Banner will print the contract authorization number for the contract on the bill.  Print Sponsor Reference NumberWhen this check box is selected, Banner will retrieve the sponsors reference number from the Contract Authorization Form (TSACONT). Print Student TextWhen this option is selected, Banner will include any text for a student on the bill. Print Billing MessageWhen this option is selected, Banner will print any message on the Billing Message Form (TGAMESG) that is associated with the third party/contractor on the bill. Print Contract Number TextWhen this option is selected, Banner will print any text that is associated with the third party/contractor on the Contract Authorization Form (TSACONT) on the bill.Continued on the next page styleref "Topic Title"Review the Third Party Billing Rules Form, Continued Third Party Invoice/Billing Statement (TSRTBIL)You will be prompted for the following parameters to run the Third Party Invoice/Billing Statement process (TSRTBIL). Run Sequence Number Term Address Selection Date Address Hierarchy ID Printer Selection Identifier Application Code Creator ID Run in Sleep/Wake Mode Sleep Interval Number of Printed Lines Per Page (not used for schedule/bill processing) ProcedureReview the set-up of the Third Party parameters. StepAction1Access the Third Party Rules Code Validation Form (TTVTPRC). This form lists valid rule codes. Make a note of one of them that may apply to your third party. 2Click Exit.3Access the Schedule/Bill Rules Form (TSATPRL). 4In the Rules Code field, enter the rules code you chose from TTVTPRC.5Perform a Next Block function. 6In the Bill Parameters block, select the items that you want to be printed on the third party invoice/bill.Continued on the next page styleref "Topic Title"Review the Third Party Billing Rules Form, Continued Procedure, continued StepAction7If you chose the option Print Students Schedule on Bill, select Create Schedule Items from the Options menu. 8Review the options that are available to print on the document. Notice that the number in the Total Length field (in the upper right corner of the form) adjusts to reflect the total number of characters to be displayed.9Click Save.10Click Exit. Process Third-Party Contracts IntroductionRequiring that students be authorized for contracts prior to the release of funds is controlled via the Student Authorization Required for Contracts box on the Student Billing Control Form (TSACTRL). When this check box is selected, it indicates that each student must be authorized by the third party prior to receiving third party credit. The Contract Authorization Form (TSACONT) is used to establish third party contract authorizations for student accounts. A third party must first be established on the Identification Form (FOAIDEN or SPAIDEN) with an ID number as a non-person.  Third-party contractsThird-party contracts are billed via the Third Party Invoice/Statement Process (TSRTBIL). A third-party contract exists on the system as an ID number and a non-person name. Each contract ID number may have multiple contracts. Each contract is established as an account level, a category level, or a detail level contract. At any level, the contract may be based on a percentage and a maximum amount to be paid by the contract. A maximum amount to be paid by the contract to the student can be established as well as a minimum amount to be paid by the student. After the contract is established, students may be assigned to the contract on this form. Contracts should be established before the beginning of the Billing process. Payment by the contracts take place online using the Student Payment Form (TSASPAY), or in batch prior to or during the Billing process (TSRCBIL). Students may also be assigned to contract on the Account Detail Review Form (TSAACCT). Contracts are billed using the Third Party Billing Process (TSRTBIL).Continued on the next page styleref "Topic Title"Process Third-Party Contracts, Continued ProcedureCreate and post a third-party payment on a students account for tuition and fees. StepAction1Access the Contract Authorization Form (TSACONT). 2Enter the ID number of the account you have been using. The name should appear in the field to the right.3Enter 1 in the Contract Number field.4Enter 200401 in the Term field.5In the Contract Base Information block, enter a Description for the Third Party Billing (i.e. the company name).6List the values for the Payment Detail Code. Search for a payment detail code (Type field = P) with CNT in the Category field. Return with the value.7Search the Charge Detail Code fields for a Charge detail code (Type field = C) with CNT in the Category field. Return with the value.8Click Save.Continued on the next page styleref "Topic Title"Process Third-Party Contracts, Continued ProcedureFollow these steps to create account authorizations. StepAction1Select Create Account Authorizations from the Options menu.2Enter the data elements in the following table.3After entering these elements, save the data. FieldValuePercent100Max Amt200.00SourceRContinued on the next page styleref "Topic Title"Process Third-Party Contracts, Continued Attach a studentYou must also attach a student (that has tuition/fee charges) to the contract using the Person Assignment block of the TSACONT form, or the TSACONP form, before the next piece can happen. Set up third-party contractsIn class, the instructor will review several other ways to set up Third Party Contracts. ProcedureFollow these steps to complete the process. StepAction1Access the Student Payment Form (TSASPAY). 2Enter 200401 in the Term field of the Key block.3Enter the students ID number in the Key block.4Perform a Next Block function. 5The Accept Charges/Payments pop up box will appear. 6Click Return to accept payments. Notice the Third Party Payment in the Cashier Data block. The detail code is the code you just entered as the Payment detail code on the Contract Authorization Form (TSACONT).7Access the Account Detail Review Form Student (TSAAREV). The students ID should default into the ID field in the Key block.8Access the Account Details block. The top transaction should be the Payment detail code that was posted on TSASPAY. Notice that the source code is C for the Contract module. Note the dollar amount of the transaction.Continued on the next page styleref "Topic Title"Process Third-Party Contracts, Continued Procedure, continued StepAction9Access the Account Review Form Student (TSAACCT).10Perform a Next Block function from the Key block.11Select View Exemption/Contract from the Options menu. Notice that the contract appears in the Contracts and Exemption block.12Access the Account Detail Review Form Student (TSAAREV).13Enter the Company Account number used in the Contract Authorization Form (TSACONT).14Access the Account Details block. The top transaction should be the Charge detail code that was established on the Contract Authorization Form in this lesson. The amount should be the same amount that was posted as a payment to the students account. Process Student Exemptions IntroductionThe Exemption Authorization Form (TSAEXPT) is used to create exemption authorizations for student accounts by term. Each exemption authorization is established as an account level, category level, or detail level exemption. At any level, the exemption may be based on a percentage. A maximum amount to be paid by the exemption and a minimum amount to be paid by the student can be established. After the exemption is defined, students can be assigned to the exemption on this form. ProcedureFollow these steps to create and post an exemption payment on a students account for tuition and fees. StepAction1Access the Exemption Authorization Form (TSAEXPT). 2Enter an exemption code in the Exemption Code field.3Enter 200401 in the Term field.4Access the Exemption Base Information block. 5Enter a Description for your exemption.6Enter a detail payment code in the Detail Payment Code field. 7Search for a detail code with EXP in the Category field.8Click Save.Continued on the next page styleref "Topic Title"Process Student Exemptions, Continued ProcedureFollow these steps to create account authorization. StepAction1Select Create Account Authorization from the Options menu.2Enter the values from the following table in the Account Level Authorization block.3After entering these values, save the data. FieldValuePercent100Max Amt50.00SourceRContinued on the next page styleref "Topic Title"Process Student Exemptions, Continued Attaching a studentYou must also attach a student (that has tuition/fee charges) to the contract using the Person Assignment block of the TSAEXPT form or the Exemption Person Authorization Form (TSAEXPP) before the next piece can happen.  ProcedureThe instructor will review several other ways to set-up exemption authorizations. StepAction1Access the Student Payment Form (TSASPAY).2Enter 200401 in the Term field of the Key block.3Enter the students ID number in the Key block. Perform a Next Block function. The Accept Charges/Payments pop up box will appear; click Return to accept payments. Note: The Exemption Payment in the Cashier Data block. The detail code is the code just entered as the Payment detail code on the Exemptions Authorization Form (TSAEXPT).4Access the Account Detail Review Form Student (TSAAREV). The students ID should default into the ID field in the Key block.5Access the Account Details block. The top transaction should be the Payment detail code that was posted through TSASPAY. Notice that the source code is E for the Exemption module. Note the dollar amount of the transaction.6Access the Account Review Form Student (TSAACCT).7Perform a Next Block function from the Key block.8Select View Exemptions/Contracts from the Options menu. Notice that the contract appears in the Contracts block and the exemption appears in the Exemptions block.9Click Exit.Continued on the next page styleref "Topic Title"Process Student Exemptions, Continued ProcedureFollow these steps to to add an exemption to a student on the Exemption Person Authorization Form ( TSAEXPP). StepAction1Access the Exemption Person Authorization Form (TSAEXPP). 2Enter the exemption code in the Exemption Code field.3Enter the term in the Term field.4Perform a Next Block function.5Add the student you have been working with in the Student ID field.6Click the Save icon.7Click the Exit icon. Query Records in the Account Charge/Payment Detail table (TBRACCD) IntroductionThe Account Query Detail Form (TGIACCD) allows for the ability to query all records in the Account Charge/Payment Detail Table (TBRACCD) without specifying an ID number or to specify an ID number to view just one student account. It can be used as a tool while reconciling SCT Banner Accounts Receivable to SCT Banner Finance or to non-SCT Banner Finance systems. A query can also be processed for just one detail code. ProcedureQuery records in the Account Charge/Payments Detail table (TBRACCD) using TGIACCD. StepAction1Access the Account Detail Query Form (TGIACCD).  Since the query is being performed on the TBRACCD table, the query can be very large; therefore, the following recommendations should be considered. Allow a select group of users to have access to this form. This determination should be made by your organization. Perform queries in an efficient manner. The table, which is being queried, has indexes. The indexed data elements should be used for the best performance. The form is entered in Query mode.Continued on the next page styleref "Topic Title"Query Records in the Account Charge/Payment Detail table (TBRACCD), Continued Procedure, continued StepAction2Use the scroll bar to view the fields that can be used to select your query criteria. Combinations of any fields are possible.3Scroll to the Cashier area. 4Enter the user name, the session number that was assigned when the cashier session in a previous topic was closed, and todays date.5Review the information that is displayed. The instructor will advise the class on using the indexed fields to assist in an efficient query. Create an Automated Installment Plan IntroductionThe Installment Plan Code Control Form (TSAISTC) defines the characteristics and default entry information for loans and time payments for the institution. Only those installments defined by this form may be granted. If the installment plan is an automated plan, links to the Installment Plan Assignment Rules Form (TSAISTA) and the Installment Plan Payment Rules Form (TSAISTR) are enabled. The installment plans defined in this form are used in the Installment Plan Form (TFAISTL or TSAISTL) to grant loans and time payments. The Interest Detail Code and Rate and the Service Charge Detail Code and Amount must either both be entered or both be null. Note: The system will permit entering both the Interest Detail Code and the Service Charge Detail Code. A decision will be required to determine which of these will be used for each installment plan, as to use both would place a double charge on the account for the plan. Select a detail code for the Plan Detail Code field from the Detail Code Control Form.Continued on the next page styleref "Topic Title"Create an Automated Installment Plan, Continued ProcedureFollow these steps to create an installment plan. StepAction1Access the Installment Plan Code Control Form (TSAISTC). 2Perform an Insert Record function.3Enter the following values in the following table.4After entering the values in the following table, click the Save icon. FieldValueInstallment Plan Code(2 Char user-defined) & description For this exercise, you can use your initials Ex. IG; Irenes PlanTerm200310Plan Detail CodeDEFRPlan AmountBlankPay PeriodBlankPrincipal Detail CodePRINNumber of PaymentsBlankInterest Detail CodeBlankInterest RateBlankFirst Due DateBlankService Charge Detail CodeSERVService Charge Amount25.00Or PercentageBlankAuto Installment Plan check boxCheckPriorityto be assigned Create Assignment Rules IntroductionThe Installment Plan Assignment Rules Form enables you to create rules that automatically assign a student to an installment plan for a given term. Rules defined on this form are used by the Assign Installment Plans process (TSPISTA), the Installment Plan Payment Form (TSAISTP), the Customer Service Form (TSICSRV), Self-Service Products, and Voice Response (VR). ProcedureFollow these steps to complete the process. StepAction1Access the Installment Plan Assignment Rules Form (TSAISTA). 2Enter the following data in the Key block: Plan Code Enter the plan code created previously (Your Initials) Term: 2003103Access the Installment Plan Details block.4Check the Active Indicator check box to enable the rule.5The record must be committed/saved before you may continue. For simplicity, we will not be establishing student attributes for this exercise, so that all students will qualify for this plan. Create Payment Rules IntroductionThe Installment Plan Payment Rules Form (TSAISTR) enables you to define variables used to calculate the Installment principal amount. Rules defined on this form are used by the Create Installment Plan Transaction process (TSPISTT), the Installment Plan Payment Form (TSAISTP), the Customer Service Form (TSICSRV), Web, and Voice Response (VR). ProcedureFollow these steps to complete the process StepAction1Access the Installment Plan Payment Rules Form (TSAISTR). 2Enter the following data in the Key block: Plan Code Enter the plan code created previously (Your Initials) Term 2003103Perform a Next Block function to Access the Base Plan Rules for Term block.Continued on the next page styleref "Topic Title"Create Payment Rules, Continued Procedure, continued StepAction4In the Calculate Payments Using area, enter the following values: FieldValueCalculate Payments UsingPercentage Payments radio buttonFirst Payment Due DateN/ANumber of PaymentsN/APay PeriodN/AMinimum Plan Amount500.00Exclude First Payment from Service Charge check boxN/A  StepAction5Check the types of credits to include when determining the Installment Principal Amount: Authorized Aid Financial Aid Memos Other Memos6Commit your record before continuing to the next block.7Select the Define Dates and Percentages for Payments from the Options menu or perform a Next Block function.8Enter the following information: Seq NoDue DatePayment Percent1Enter a date402Enter a date303Enter a date30Continued on the next page styleref "Topic Title"Create Payment Rules, Continued Procedure, continued StepAction9Click Save.10Select the Define Charges Include in Plan from the Options menu, or perform a Next Block function.11In the Category Information Code Information block, double-click the Category field to view the List of Values.12Select FEE and click OK.13Repeat step 11, select TUI, and click OK.14Click Save.15Once you have completed this exercise, let the instructor know. As soon as everyone is ready, you will run the Auto Assignment Process (TSPISTA) and then the Auto Calculation Process (TSPISTT) to view the results. Access the Account Review Form (TSAAREV) to view the impact of this on a student account. Self Check DirectionsUse the information that you have learned in this workbook to complete this self check activity. Question 1How are detail codes defined?  Question 2Why are detail codes so important?  Question 3How can fees be accessed immediately on the Student Course Registration Form?  Question 4List the four forms that are used to view fee assessments.  Question 5What are the two steps required to produce a schedule bill?  Question 6Who gets a schedule bill?  Question 7What are the four items that make up the selection rules?  Question 8What must happen in order for a schedule/bill to be produced? Continued on the next page styleref "Topic Title"Self Check, Continued Question 9Think of some examples at your institution that would require a Non-person entry.  Question 10List any codes that you think may be used at your institution.  Question 11What functions can a Supervisor perform?  Question 12When should contracts be established?  Question 13Each contract must be established as one of what three levels?  Question 14How are third-party contracts billed?  Question 15What are some of the features of the Exemption Authorization Form?  Question 16What are the recommendations for querying the Account Charge/Payment Detail Table?  Self Check Answer Key Question 1How are detail codes defined? They are defined as either a charge or a payment. Question 2Why are detail codes so important? Detail codes are the most important items linking the Accounts Receivable module to the General Ledger. Behind each detail code is an accounting distribution and a series of Finance Rule Classes that determine the postings made to the General Ledger. Detail codes create the accounting transactions that are fed to the General Ledger through the interface process. Question 3How can fees be accessed immediately on the Student Course Registration Form? Fees are assessed immediately by clicking the Save icon. Question 4List the four forms that are used to view fee assessments. Registration Fees Process Control Form Account Detail Review Form Student/Course Fee Assessment Query Form Registration Fee Assessment Audit History (SFAFAUD)  Question 5What are the two steps required to produce a schedule bill? Set up the schedule bill parameters on the Schedule/Bill Rues Form (TSASBRL) Run the Student Invoice/Billing Process (TSRCBIl) to produce a schedule bill. Question 6Who gets a schedule bill? The system determines who gets a schedule/bill using the parameters entered when submitting the Student Invoice/Billing Statement Process (TSRCBIL) in conjunction with the data input on the Schedule/Bill Rules Form (TSASBRL). A schedule/bill can be produced for an individual or for a group of students.Continued on the next page styleref "Topic Title"Self Check Answer Key, Continued Question 7What are the four items that make up the selection rules? Exclude students not allowed to register Exclude students who do not count in enrollment Course required Account billable. Question 8What must happen in order for a schedule/bill to be produced? All selection criteria must be satisfied. Question 9Think of some examples at your institution that would require a Non-person entry. Answers are on an individual basis. Question 10List any codes that you think may be used at your institution. Answers are on an individual basis. Question 11What functions can a Supervisor perform? The User ID can perform supervisory functions on the Cashier Supervisory Form (TGACSPV) and session adjustment transactions on the Miscellaneous Transaction Forms (TFAMISC and TSAMISC), the Account Detail Forms (TFADETL or TSADETL), and the Student Account Detail Review Form (TSAAREV). Question 12When should contracts be established? Before the beginning of the Billing process Question 13Each contract must be established as one of what three levels? Account level, category level, or detail level Question 14How are third-party contracts billed? Via the Third Party Invoice/Statement Process (TSRTBIL)Continued on the next page styleref "Topic Title"Self Check Answer Key, Continued Question 15What are some of the features of the Exemption Authorization Form? Established as an account level, category level, or detail level Based on a percentage Maximum amount to be paid by the exemption Minimum amount to be paid by the student Question 16What are the recommendations for querying the Account Charge/Payment Detail Table? Allow a select group of users to have access to this form Perform queries in an efficient manner Section C: Day-to-Day Operations Overview IntroductionThe purpose of this section is to explain the day-to-day or operational procedures to manage Accounts Receivable functionality at your institution. Intended audienceAccounts Receivable Office Staff ObjectivesAt the end of this section, you will be able to build standard charge and payment transaction codes (The building of detail codes is a part of both the setup and day to day operations, as business needs will require additional detail codes be built to process changes regarding how the institution conducts business.) process student charges and payments describe the process of admission, registration, and fee assessment query the individual persons account apply payments to specific charges unapply charges and their related payments create a company account process a returned check transaction adjust a cashiers session close and finalize a cashiers sessions. PrerequisitesTo complete this section, you should have completed the SCT Education Practices computer-based training (CBT) tutorial Banner 6.x Fundamentals: Forms and Navigation, or have equivalent experience navigating in the Banner system You will also need to ensure that the rules and validation codes in Banner needed for Accounts Receivable have been set up for you.Continued on the next page Section C Day-to-Day Operations - styleref "Topic Title"Overview, Continued In this sectionThese topics are covered in this section. TopicPageAccept Charges and Post Payment on the Student Payment Form (TSASPAY)C-3Post a Charge on an AccountC-6Post Charges and Payments on the Account Detail Form (TSADETL/TFADETL)C-9Review the Account Detail Review Form (TSAAREV/TFIAREV)C-13Post a Payment on the Account Detail Review Form Student (TSAAREV)C-14Review a Student AccountC-16Query Account by Detail CodeC-18Process Installment Plans for a Student AccountC-20Process Deposits and Post Deposits to a Students AccountC-22Review the Account Review Form - Finance (TFAACCT)C-25Use Mass Entry for Student Charges and PaymentsC-26Use Mass Entry for Charges and PaymentsC-28Direct Application of PaymentC-30View the Account Transactions for a StudentC-32Review the Application of PaymentsC-33Perform an Unapplication of Payments - StudentC-36Perform an Unapplication of Payments FinanceC-38Perform Miscellaneous Routine Cash ReceiptsC-40Perform Miscellaneous Non-routine Cash ReceiptsC-42Process Non-Sufficient Fund ChecksC-44Use the Receipt Form (TGARCPT)C-46Use the Receipt Query Form (TGIRCPT)C-48Review and Close Cashier SessionsC-50Adjust a Closed Session RegularC-54Adjust a Closed Session MiscellaneousC-57Finalize a Cashier SessionC-58Generate the Accounting Feed reportC-60Self CheckC-61Self Check Answer KeyC-64 Accept Charges and Post Payment on the Student Payment Form (TSASPAY) IntroductionThe Student Payment Form (TSASPAY) is used to process a payment for a student who has registration and/or housing (location management) charges for a term. Student registration and housing (location management) charges not previously assessed in the individual modules will be assessed on this form. The form is term-specific. Charges for the term are accepted on this form indicating that the student plans to attend. This form calculates exemptions and contracts for eligible students and releases any deposits set to automatically release. It can also display the available Financial Aid if it is interfaced with the institution's Financial Aid system. If the SCT Banner Financial Aid System is installed, it will call the Financial Aid disbursement process.Continued on the next page styleref "Topic Title"Accept Charges and Post Payment on the Student Payment Form (TSASPAY), Continued Review a student's registration chargesReview a students registration charges on the Account Detail Review Form - Student (TSAAREV), accept the charges, and enter a payment transaction on the Student Payment Form (TSASPAY). ProcedureFollow these steps to complete the process. StepAction1Access the Student Payment Form (TSASPAY). 2Enter 200401 in the Term field.3Enter the ID number of the student you registered (if it was not defaulted in). The number of credit hours, the number of bill hours and the amount of the term charges display in the top half of the form. The Accept Charges block will pop up if new charges and/or credits are available.4Select View Account Detail from the Options menu.5Review the charges/payments. The account balance displays at the bottom of the form.6Return to the Student Payment Form (TSASPAY) to complete the action.Continued on the next page styleref "Topic Title"Accept Charges and Post Payment on the Student Payment Form (TSASPAY), Continued Procedure, continued StepAction7Accept the term charges. The difference between Charges, Charges/Credits, and None is explained in class.8Enter a $50.00 cash payment to cover a portion of the students tuition amount only. 9Find the detail code for cash payment (remember that you can query for all cash-type payments by entering CSH in the Category field while in the TSADETC form).10Enter the amount of the payment and save the data. 11Acknowledge the message displayed in the Auto Help line.12The receipt process is initiated as a result of the cash payment. 13Review the totals on the bottom of the form. Post a Charge on an Account IntroductionThe Student Account Detail Form (TSADETL) allows for the entry of all charges and payments by detail code and amount, and to create deposits and memo items. Comments on the account (account text) may also be entered on this form. Balances and the NSF total indicator are displayed. Invoice numbers may be generated, and unapplication of payments may be requested. The Account Detail Form is used for detail entry of transactions to individual accounts. The Accounts Receivable Distribution Initialization Form (TOADEST) will appear the first time you access any form in Accounts Receivable module. You may specify printer identification for invoices and for receipts, which are required if each user is printing at a different printer or if preformatted forms are being used for invoices, receipts or student summary. ProcedurePost a charge transaction to a students account using the Student Account Detail Form (TSADETL). StepAction1Access the Student Account Detail Form (TSADETL). 2Upon entering an Accounts Receivable form for the first time, the Accounts Receivable Distribution Initialization Form (TOADEST) appears. The instructor will explain this form during class.3In the ID field, enter the ID number of your assigned student in the Key block of the Student Account Detail Form (TSADETL).Continued on the next page styleref "Topic Title"Post a Charge on an Account, Continued Procedure, continued StepAction4Access the Charges/Payments block. 5Review the charges and payment posted. Note the current amounts in the Account Balance and Amount Due fields.6The student has a parking charge of $35.00 that needs to be posted to his/her account. Insert a blank transaction record.7Enter the following data elements: FieldValueDetail CodePARKAmount35Term200401 StepAction8Access the Doc Num field. 9Enter the number of the parking office document that generated the charge, which is HJR501.10Click Save.11Review the balance information on the bottom of the form. The $35.00 change will be reflected in the Account Balance and the Amount Due fields.Continued on the next page styleref "Topic Title"Post a Charge on an Account, Continued Post a second transactionYou will now add a second parking charge for the student, which will take effect at a later date. StepAction1Insert a blank transaction record.2Enter the following data elements: FieldValueDetail CodePARKAmount100.00Term199802 StepAction3In the Doc Num field, enter the number of the parking office document that generated the second charge, which is HJR728.4In the Effective field, enter a future effective date.5Click Save. Note that the new charge has been applied to Account Balance but has not been applied to Amount Due yet.6Click Exit. Post Charges and Payments on the Account Detail Form (TFADETL) IntroductionThe Account Detail Form (TFADETL) is used to post charges and payments on a student or non-student account. TFADETL allows for the entry of all charges and payments in amount or by rate X unit format, deposits or memo items. Comments on the account (account text) may also be entered on this form. Balances and the NSF total indicator are displayed, receipts can be requested and unapplication of payments may be requested. ProcedureFollow these steps to enter charges and payments on a non-student account. StepAction1Access the Account Detail Form (TFADETL). 2Enter the ID number of the non-person you created in an earlier lesson, if it is not already displayed.3Perform a Next Block function to access the Charges/Payments block.4In the Detail Code field, enter the charge detail code you created in the previous lesson.Continued on the next page styleref "Topic Title"Post Charges and Payments on the Account Detail Form (TFADETL), Continued Procedure, continued StepAction5Enter the values in the following table. The system will populate the Amount field with the value 450.00.6Click Save. FieldValueAddress TypeBISequence1Units20Rate22.5Continued on the next page styleref "Topic Title"Post Charges and Payments on the Account Detail Form (TFADETL), Continued ProcedureFollow these steps to enter a second transaction. StepAction1Enter a second transaction using the values in the following table.2The system will populate the Amount field with the value 200.00.3Click the Save icon. The data displayed in the Trans Num (Transaction number), Source, Balance, Effective (Effective date), and Transaction (Transaction date) fields have been populated by the system. The Query Balance, Acct Balance, and Amount Due fields at the bottom of the form also reflect the new entries. FieldValueDetail CodePARKAddress TypeBISequence1Units10Rate20Continued on the next page styleref "Topic Title"Post Charges and Payments on the Account Detail Form (TFADETL), Continued ProcedureFollow these steps to enter a third transaction. StepAction1Enter a third transaction using the values in the following table.2The system will populate the Amount field with the value 360.00.3Click Save. FieldValueDetail CodeBKSTAddress TypeBISequence1Units30Rate12 ProcedureFollow these steps to enter a payment transaction. StepAction1Enter a payment transaction using the values in the following table.2Click Save. The instructor will explain what happens when the Application of Payment Process (TGRAPPL) is run.3Acknowledge any messages that appear. 4A receipt is generated because the payment code specified that a receipt should be produced.5If the Receipt Print Ind flag on the Accounts Receivable Billing Control Form (TGACTRL) is set to Y, the receipt has also been sent for printing.6Additional information now displays. Transaction number (Trans Num), Balance, Effective date (Effective), Transaction date (Transaction) and Source have been populated by the system. 7Query Balance, Account Balance, and Amount Due also reflect the new entry. All three have been reduced by the amount of the payment. FieldValueDetail CodeEnter the payment code you created in the previous topic.Address TypeBISequence1Amount200.00 Review the Account Detail Review Form (TFIAREV) IntroductionThe Account Detail Review Form (TFIAREV) is used to review your entries. Review entriesReview the entries made on the Account Detail Review Form (TFIAREV). StepAction1Access the Account Detail Review Form (TFIAREV). 2The ID of the student you have been working with should be displayed in the Key block. If it is not, perform a name search to retrieve the accounts ID.3Access the Account Detail block. Review the information displayed.4Perform an Enter Query function.5Access the Detail Code field and enter the charge detail code you created in an earlier lesson. Review the information now displayed. The instructor can answer any questions regarding the differences between the Query Balance, Account Balance, and Amount Due fields. Post a Payment on the Account Detail Review Form Student (TSAAREV) IntroductionThe Account Detail Review Form (TSAAREV) is used to enter charges and payments to a student's account and to display information in a condensed format. Post a paymentPost a payment to an account via the Account Detail Review Form - Student (TSAAREV). StepAction1Access the Account Detail Review Form Student (TSAAREV). 2In the ID field, enter the ID of the student used in previous lessons if it is not already present in the Key block.3Perform a Next Block function to enter the Account Details block of TSAAREV.4Select a blank line in the Account Details block.5Enter CHEK in the Detail Code field.6Enter CHEK #300 in the Description field by typing over the existing description.7Enter 200401 in the Term field.8Enter a payment amount of $40.00 by entering 40 in the Payment field. Notice that the cursor defaults to the Payment field when using a Payment detail code.9Click Save. Note: The Receipt field for this payment populated when the record was saved. (Use the scrollbar to view additional fields.)Continued on the next page styleref "Topic Title"Post a Payment on the Account Detail Review Form Student (TSAAREV), Continued Procedure, continued StepAction10Execute a Query function. The transaction that you just entered should now be on the first line, since it was the most recent one posted. Note that the Transaction Number field has been populated, and that the Source field now displays a value of T. To print a Student Transaction Summary report, simply select Print Detail from the Options menu. This will print a summary for the student of the account transactions.11Click Exit. Review a Student Account IntroductionThe Account Detail Review Form (TSAACCT) is used to review account information about a specific account. Overall account summary data is displayed, including account status, balances including future and aging balances, exemptions, third party contracts, collection agency assignments, and installment plan information. ProcedureReview a students account using the Account Detail Review Form (TSAACCT). StepAction1Access the Account Detail Review Form (TSAACCT). 2In the ID field, enter the ID of the student used in previous lessons if it is not already present in the Key block.3Perform Next Block functions to populate the Account Status block and the Account Balance block. Review these values. Should you have any questions, return to the Account Detail Form (TSADETL) or the Account Detail Review Form (TSAAREV) and review all items to understand the summary provided on the Account Detail Review Form. If you need assistance, the instructor can help. Explanation is given in class of the fields in the Account Status block and the batch processing related to each field.Continued on the next page styleref "Topic Title"Review a Student Account, Continued Procedure, continued StepAction4Continue performing Next Block functions to review the Exemptions, Contracts, Collections and Installment Plan Query blocks. (Alternatively, you may use the options on the Options menu to navigate between blocks.)5You may wish to return to TSAACCT after completing subsequent exercises that will affect the values on this form. Query Account by Detail Code IntroductionThe Account Detail Review Form - Student (TSAAREV) is also used to display information in a condensed format. Review total chargesReview the total charges for a specific detail code using the Account Detail Review Form - Student (TSAAREV). StepAction1Access the Account Detail Review Form - Student (TSAAREV).2In the Key block, enter the ID number of the student you processed in the previous lessons.3Access the Account Details block. 4Review the charges and payments posted. Review specific chargesFirst, you will review specific charges on your students account. StepAction1Perform an Enter Query function.2Enter the detail code PARK in the Detail Code field.3Perform an Execute Query function. The system retrieves all parking charges on this account.4Review the summary information at the bottom of the form. Notice that the query balance reflects the total amount of the selected transactions only. The other totals still reflect the overall account. Review all charges for a particular termNext, you will review all charges for a particular term on your students account. StepAction1Perform an Enter Query function.2Enter the term code 200401 in the Term field.3Perform an Execute Query function. The system retrieves all charges for the term 200401 on this account.Continued on the next page styleref "Topic Title"Query Account by Detail Code, Continued Query for multiple criteriaFinally, you may narrow your search even further by querying for multiple criteria. In this case, you will view only the parking charges for the 200401 term on your students account. StepAction1Perform an Enter Query function.2Enter the detail code PARK in the Detail Code field.3Enter the term code 200401 in the Term field.4Perform an Execute Query function. The system retrieves all the parking charges for the term 200401 on this account. Process Installment Plans for a Student Account IntroductionThe Student Installment Plan Form (TSAISTL) is used to process and post installment plans to a students account that have not been assigned using the automatic installment plan assignment functionality. Installment plan transactions are entered in the Student Installment Plan Form (TSAISTL). This form is located in the Student Accounts Receivable Menu.  ProcedureAssign a student to an installment plan and define the terms of the plan. StepAction1Access the Student Installment Plan Form (TSAISTL). 2Perform a Next Block function. Continued on the next page Process Installment Plans for a Student Account, continued Procedure, continued StepAction3In the Installment Plan field, enter an installment plan code from the Installment Plan Code Control Form (TSAISTC).4In the Term field, change the default term to the term you are working with.5Select an Installment Due radio button to specify installment timing (either a Fixed Day of the month, the Last Day of the Month, or Use Pay Period).6In the Number of Payments field, enter the number of payments required for the plan.7If you selected Use Pay Period for the Installment Due field, enter the desired pay period number in the Pay Period field. If you selected Fixed Day or Last Day of Month, ignore this field.8Enter the First Due Date for the payments. 9The Plan Detail Code field and Principal Detail Code field will contain default values. 10Enter the dollar amount of the plan for this student in the Plan Amount field.11If you intend to charge an interest rate charge for the plan, enter INTR in the Interest Detail Code field, and then enter the rate to be charged in the Interest Rate field.12If you intend to charge a service fee, enter SERV in the Service Charge Detc field. You may enter a flat amount in the Service Chg field, or a percentage of the principal in the Or Pct field.13Click the Save icon ProcedureFollow these steps to view the repayment schedule StepAction1From TSAISTL, select View Repayment Schedule from the Options menu.2Review the data3Access the Installment Plan Payment Amount Form (TSAISTP).4Review the data. 5Access the Account Detail Review Form-Student (TSAAREV).6Review the data displayed on this form. Process Deposits and Post Deposits to a Students Account IntroductionThe Student Account Detail Form (TSADETL) is used to process and post deposits to a students account. Deposits are entered using either the Account Detail Form (TSADETL), or by using the Create Deposits option on the Billing Mass Data Entry Form (TSAMASS). Deposit detail codes should be set up along with deposit payment codes, and defaults may be established for the type of payment that is used to make the deposit. Deposit information is maintained in a separate block from payment and charge transactions. In the Accounts Receivable System, deposits may be released manually or automatically and either applied to an account's outstanding charges as a payment, or refunded (by entry of the proper refund code).Continued on the next page styleref "Topic Title"Process Deposits and Post Deposits to a Students Account, Continued ProcedureProcess deposits received for a students account and release and post the deposit to a students account. StepAction1Access the Student Account Detail Form (TSADETL). 2Select the Deposits tab. 3Access the Deposit Code field. 4Search for a deposit detail code. Return with an appropriate code.5Enter 200401 in the Term field.Continued on the next page styleref "Topic Title"Process Deposits and Post Deposits to a Students Account, Continued Procedure, continued StepAction6Click Save.7Acknowledge the messages that appear in the pop-up windows. Click Exit. The instructor will discuss the Deposit Detail Control Form (TGADEPC) that is used to establish the deposit codes.8Access the Account Detail Review Form Student (TSAAREV). Notice that the deposit transaction does not appear on this form.9Return to the Student Account Detail Form (TSADETL).10Select the Deposits tab.10Enter the amount of the original deposit in the Release Amount field.11Click Save. This will release the deposit into the student account. ProcedureFollow these steps to view released deposits. StepAction1Rollback to the Key block.2Access the Charges/Payment block. Notice that the first transaction posts the deposit onto the students account. Notice the change in the balance fields at the bottom.3Go to the Account Detail Review Form - Student (TSAAREV).4Review the data. The deposit transaction should be on the top transaction line on the account. The instructor will explain the other options for releasing deposits to the students account. Review the Account Review Form - Finance (TFAACCT) IntroductionThe Account Review Form Finance (TFAACCT) is used to review account information. ProcedureReview the account using the Account Review Form Finance (TFAACCT). StepAction1Access the Account Review Form - Finance (TFAACCT). 2In the ID field, enter the ID of the student you have worked with previously, if it is not already present in the Key block.3Review the information displayed in both the Account Status block and the Account Balance block.4Perform Next Block functions to populate this form. To answer any questions, return to the Account Detail Form Finance (TFADETL) or the Account Detail Review Form (TFIAREV) and review all items to understand the summary provided on the Account Review Form - Finance (TFAACCT). If assistance is needed, the instructor can help.5Rollback the form.6Repeat these steps for the non-person account you have been working with.7Review the options on the Options menu. Notice that this form does not contain Contracts and Exemptions information. Use Mass Entry for Student Charges and Payments IntroductionThe Billing Mass Data Entry Form (TSAMASS) is used to quickly enter charges and payments in amount form, deposits, and memo items. Totals and the NSF indicator are displayed. Invoice numbers may be generated upon request. The form is used to enter many like transactions to large numbers of accounts on a single form. ProcedurePost a number of transactions using the Billing Mass Data Entry Form (TSAMASS). StepAction1Access the Billing Mass Data Entry Form (TSAMASS). 2Assume that Accounts Receivable has been given several small checks for student payments. In the Key block, enter the following data elements: In the Detail Code field, enter CHEK In the Amount field, enter 25 In the Term field, enter 2004013Perform a Next Block function to access the Charges/Payments block.4Enter the ID of your student from previous lessons in the ID field. Notice that the Detail Code field and the Amount fields have been populated with the values listed in the Key block.5Access the Detail Code Description field. Tab across the field to the end of the existing description and enter a check number.Continued on the next page styleref "Topic Title"Use Mass Entry for Student Charges and Payments, Continued Procedure, continued StepAction6Access the next record. Again, enter the students ID and modify the description to reflect a different check number.7Click Save. Notice the Charge/Payment Total field at the bottom of the page.8Click Exit.9Access the Student Account Detail Review Form (TSAAREV).10Perform a Next Block function to Access the Account Details block. Notice that the two check payments recorded on the Billing Mass Data Entry Form (TSAMASS) are now listed in the Account Details block. This same procedure can be used to enter the same charge to several accounts. The amount and the detail code can be adjusted in the Charges/Payments block as data is entered.11Click Exit. Use Mass Entry for Charges and Payments IntroductionThe Billing Mass Data Entry Form (TFAMASS) is used to post multiple transactions. ProcedurePost a number of transactions using the Billing Mass Data Entry Form (TFAMASS). StepAction1Access the Billing Mass Data Entry Form (TFAMASS). The Accounts Receivable office has been given several small checks for one non-student account holder. 2Enter the following values in the Key block: In the Detail Code field, enter CHEK In the Amount field, enter 253Perform a Next Block function to Access the Charges/Payments block.4Access the ID field. 4Enter the ID of the non-person account from previous topics. Notice that the Detail Code field and the Amount field are automatically populated with the values listed in the Key block.5Access the Detail Code Description field. .6Enter a check number7Access the Address Type field.8Enter an address type code. Use BI (Billing), as in the previous topic.9Enter the sequence number from the previous lesson in the Sequence field.10Access the next record. Repeat steps 4-7 for this new record, but enter a different check number in the Description field.Continued on the next page styleref "Topic Title"Use Mass Entry for Charges and Payments, Continued Procedure, continued StepAction11Click Save. Notice the Charge/Payment Total at the bottom of the form.12Access the Account Detail Review Form (TFIAREV). 13Perform a Next Block function to populate this form. Notice that the two check payments recorded on the Billing Mass Data Entry Form (TFAMASS) are now on the account. Direct Application of Payment IntroductionAs mentioned in a previous lesson, the Student Account Detail Review Form is used to enter charges and payments to a students account and to display information in a condensed format. ProcedurePerform a direct application of payment on the Account Detail Review Form (TSAAREV). StepAction1Access the Student Account Detail Review Form (TSAAREV). 2In the Key block, enter the identification number of the student processed in the previous lesson.3Access the Account Details block. The student wants to pay the $35.00 parking charge for term 200401. Since this transaction was entered recently on the account, it appears near the top of the Account Details block. Note the transaction number (Transaction Number field) of the $35.00 parking charge. (Use the scroll bar to view this field.)4Place the cursor in the Detail Code field of the $35.00 transaction.5Perform an Insert Record function to insert a blank transaction line directly beneath the $35.00 parking charge.6In the new transaction line, enter CHEK in the Detail Code field.7Enter CHEK #310 in the Description field.Continued on the next page styleref "Topic Title"Direct Application of Payment, Continued Procedure, continued StepAction8Enter 200401 in the Term field.9Enter a payment amount of $35.00 by entering 35 in the Payment field.10Use the scroll bar to access the Transaction Number field. Enter the Transaction Number of the $35.00 parking charge.11Click Save. Note that the Receipt field for the new transaction (the $35.00 payment) has been populated. Once saved, the new transaction is assigned its own transaction number. When the account is queried, the new transaction will appear at the top of the Account Details block.12Click Exit. View the Account Transactions for a Student IntroductionThe Account Detail Review Form Student (TSAAREV) is used to view the account transactions for a student. ProcedureReview the application of payments to charges. The instructor will run the Application of Payment Process (TGRAPPL) prior to this exercise. The Application of Payments Process applies payments to charges. StepAction1Access the Account Detail Review Form - Student (TSAAREV).2The students ID should populate the Key block.3Use the scroll bar in the Account Details block to view the transactions for this student. Note that the Balance field (in the Account Details block) is now different than the Charge or Payment fields for many transactions. When the Balance and Charge or Payment fields are not equal, payments and charges have been applied to one another according to the Application of Payments priorities of each detail code defined on the Detail Code Control Form Student (TSADETC).4Access the Application of Payment Review Form Student (TSIAPPL). 5Review the payments that have been applied to charges. Notice that the Count field below the message line displays the record you are on and the total number of records for the account as 1/54, 2/54, and so forth.  Review the Application of Payments IntroductionThe Application of Payments Process (TGRAPPL) exists to allow the enterprise maximum flexibility in determining which payments apply to which charges, the order in which payments should be used, and the order in which charges should be liquidated. It handles the internal application of a line item with a negative balance to a line item with a positive balance. Generally, the payment is applied to a charge, but could also be a negative charge (cancellation or reduction) against a charge, or a payment against a negative payment (such as a returned check). When the Application of Payment Batch Process is run, the following processes take place: Payment applied to a charge: Debit Account B for payment code Credit Account A for charge code Reversed charge applied to a charge Debit Account A for reversed charge code Credit Account A for charge code Payment applied to a reversed payment Debit Account B for payment code Credit Account B for reversed payment codeContinued on the next page styleref "Topic Title"Review the Application of Payments, Continued Review payments, continuedEntering a payment on TSASPAY, TSADETL, TSAAREV or TSAADSP can be directly applied to a specific charge or invoice using the TPay field. This will override all other application of payment specifications. If a direct application (TPay) is not specified, then when TGRAPPL is run, the payments will be applied based on the following criteria order: Like detail codes within the same term Oldest term (last semesters charges before this semester) with the exception of detail codes with the like-term indicator checked Highest priority (TSADETC) Oldest effective date (assuming priority codes match) Lowest transaction number (assuming priority codes match) When the Application of Payment Batch Process (TGRAPPL) is run, results may be viewed for each account on the Application of Payment Query Form (TSIAPPL), which shows the charge Detail code, the payment Detail code, and the amount applied. Once a payment has been applied to a charge, the balance of the payment and charge will reflect the amount that has been used. The unused or outstanding balance for each transaction may be viewed on the Student Account Detail Form (TSADETL) or the Account Detail Review Form (TSAAREV). If a payment is the result of an exemption or a third party contract payment, an additional requirement must be met when running TGRAPPL in order for the payment to apply to a charge transaction. The source code of the charge transaction must match the source code associated with the valid detail codes defined on TSACONT or TSAEXPT. To bypass this requirement, when defining the parameters on TGRAPPL, set the Apply Contracts or Detail Code Priority to D. Future dated transactions will be handled in one of two ways, depending on the status of the Feed Future Effective Transactions check box on the Accounts Receivable Billing Control Form (TGACTRL). If this check box is checked, then the effective date is not used (i.e., all transactions are candidates for application of payments). If this check box is not checked, the Application of Payments process will only apply to those transactions that have a current or less than current effective date. Future charges or payments will not be applied until they become effective.Continued on the next page styleref "Topic Title"Review the Application of Payments, Continued Review the application of paymentsReview the application of payments to charges. The instructor will run the Application of Payment Process (TGRAPPL) prior to this exercise. The Application of Payments Process applies payments to charges. StepAction1Access the Application of Payments Review Form Finance (TFIAPPL). 2Enter the non-person account ID in the Key block.3Review payments that have been applied to charges. If more entries exist than can be displayed on one page, view all application of payment records by using the scroll bar to the right of the block.4Access the Account Review Query Form (TFIAREV).5Notice that the amount in the Balance field is now different than the amount in the Amount field for many transactions. When the amount in the Balance field and the Amount field are not equal, payments and charges have been applied according to the Application of Payment priorities of each detail code. Perform an Unapplication of Payments - Student IntroductionAfter a payment has been applied and it is determined that it was applied incorrectly, the payment(s) may be unapplied using the Unapplication of Payments Form (TSAUNAP) for a specific transaction number, term, or effective date. Unapply online paymentsUnapply online payments, review the results, and request batch unapplication of another payment for the Student System. StepAction1Access the Student Unapplication of Payment Form (TSAUNAP). The students ID should populate the Key block. 2Perform a Next Block function to enter the Applied Payments block.3Review the payments that have been applied to charges. If more entries exist than can display on one page, a scroll bar will appear on the right side of the block. Use the scroll bar to view all the payments.4Access the Unapplication of Payment block. 5Choose a transaction from the Applied Payments block. 6Enter the transaction number in the Transaction Number field in the Unapplication of Payments block.7Click Save. The transaction is removed from the Applied Payments block. The $35.00 payment that was directly applied to the parking charge does not appear. Once a payment is directly applied to a transaction it cannot be unapplied.Continued on the next page styleref "Topic Title"Perform an Unapplication of Payments - Student, Continued Procedure, continued StepAction8Access the Account Detail Review Form Student (TSAAREV).9Locate the transaction number you unapplied in the previous step. The balance should now equal the amount in the Payment field. This transaction is now available to be applied to a different detail code (if the new detail code entered has a higher priority) when the Application of Payment report (TGRAPPL) is run again.10Access the Account Detail Review Form (TSAACCT).11Enter the Account Status block. Select Unapply Payments from the Options menu. 12Enter 200401 in the Term field, indicating that you want to unapply all payments for that term. An alternative is to enter the date for which you want to have transactions unapplied. You cannot use both the Term and the Unapply Date.13Click Save. When the batch Unapplication of Payments Process (TGRUNAP) is run, all transactions for the term are unapplied. Unapplication of payment can also be done while viewing the Account Detail Review Form - Student (TSAAREV). To do so from that form, select Unapply Transactions from its Options menu. Perform an Unapplication of Payments - Finance IntroductionAfter a payment has been applied and it is determined that it was applied incorrectly, the payment(s) may be unapplied using the Unapplication of Payment Form (TFAUNAP) for a specific transaction number, term, or effective date. Direct application of payment transactions (where you directly apply a transaction number in the TPay field) cannot be unapplied and the transactions will not show up on TFAUNAP. This exercise is for the Finance department staff. ProcedureUnapply online payments and review the results. Request batch unapplication of another payment for the Finance System. StepAction1Access the Unapplication of Payment Form (TFAUNAP). 2Enter the account ID of the non-person account ID you created in a previous exercise.3Review the payments in the Applied Payments block. If more entries exist than can be displayed on one page, view all application of payment records by using the scroll bar to the right of the block.Continued on the next page Perform an Unapplication of Payments, continued Procedure, continued StepAction4Access the Unapplication of Payment block. 5Select a transaction from the Detail block.6Enter the transaction number in the Transaction Number field in the Unapplication of Payments block.7Click Save. Note: Message that appears in the message line at the bottom of the page. Note: The application of payment records has disappeared.8Access the Account Detail Review Form (TFIAREV).9Access the transaction just unapplied. Notice that the Query Balance field is now the same as the Account Balance field.10Access the Account Review Form Finance (TFAACCT).11Select Unapply Payments from the Options menu to access the Unapplication of Payments block.12Enter todays date as the date to unapply payments.13Click Save. This transaction can now be unapplied using the Batch Unapplication of Payments Process (TGRUNAP). Perform Miscellaneous Routine Cash Receipts IntroductionThe Miscellaneous Transaction Forms are used to collect money that is not applied to a specific account. (The Miscellaneous Transfer Form Finance (TFAMISC) is used if Banner Finance is installed; the Miscellaneous Transfer Form Student (TSAMISC) is used if Banner Finance is not installed.) These forms provide a method for cashiers to record these transactions and generate a receipt. Whenever a payment is made or money is collected, a corresponding charge must be entered for the same amount to produce a balanced entry. These forms allow for direct entry of general ledger account information when the detail code used permits it. The forms also have a second page, accessible only by a supervisor (as specified on the user profile form), for the purpose of allowing adjustments to a cashier's closed session. ProcedurePost miscellaneous debits and credits and produce a receipt using detail codes with the existing account distributions. StepAction1If the SCT Banner Finance System is installed, access the Miscellaneous Transaction Form - Finance (TFAMISC). If the SCT Banner Finance System has not been installed, access the Miscellaneous Transaction Form - Student (TSAMISC). The two forms are mutually exclusive. If Finance is installed, TSAMISC will be unavailable, and if it is not installed, TFAMISC will be unavailable. Assume that the bookstore (a campus-run auxiliary) has brought all of its cash receipts for the day, totaling $525.00, to the cashier. It is possible to enter an ID number in the Key block of the form, but the form does not update the account associated with the ID. The miscellaneous transaction remains separate from the account detail records. The instructor will indicate whether or not to enter an ID number.2In the Detail Code field, enter the payment detail code CASH.3Access the Debit or Credit field. Enter D to indicate this is the debit side of the transaction.4Access the Currency Amount field. Enter $525.00, the amount of the payment.5Access the Description field. Enter Bookstore Receipts and todays date for the description of the transaction.6Access the Account Number field for the debit code.Continued on the next page styleref "Topic Title"Perform Miscellaneous Routine Cash Receipts, Continued Procedure, continued StepAction7Access the next record. Enter the detail code for the bookstore in the Detail Code field.8Access the Debit or Credit field. Enter C to indicate that this is the credit side of the transaction.9Access the Currency Amount field. Enter $525.00, the amount of the payment.10Access the Description field. Enter Bookstore Receipts and todays date for the description of the transaction.11Access the Account Number field for the debit code. The GL# Enterable field is unchecked (No) for both the CASH and BKST detail codes. The instructor will explain what happens when the GL# Enterable field is checked (Yes), and how those results will differ depending on whether the Finance System has been installed.12Select Create Address Information from the Options menu.13Enter the campus address information. This information is optional.14Click Save.15The system has already requested a printed receipt. Acknowledge any messages that may appear. The Auto Help li